10 Documents That Can be Used In Early Childhood Institution


Documents Used In Early Childhood Institution.

Early childhood education is a branch of educational theory which relates to the teaching of little children (formally and informally) up through the age of eight (birth through Grade 3). Infant/toddler education, a subset of early childhood education, denotes the education of children from birth to age two. It emerged as a field of study during the Enlightenment, particularly in European countries with high literacy rates.

Importance Of Documentation To Early Childhood Education.

The significance of documentation in early childhood education cannot be overemphasized. Apart from the importance of each record, there is a great value in the keeping of school records. Ozigi (1977), Salami, Alabi, and Okemakinde(2002), Okpetu and Peretomode(2004) and Paseda(2009) have all identified the importance of keeping school records. Some of the significance of school records keeping is;

a) It is an important aspect of (school) administration. It is compulsory and can never be jettisoned

b) It provides useful information on the progress and development made within the school

c) For providing information for parents and guardians who may seek information regarding the general conduct and academic performance of their children and wards at school

d) To enable the teacher know something about his students and through this be in a better position to assist them academically, morally, socially, etc in addition to being able to predict their behavior and provide needed information to whoever may need it.

e) For research purposes in education and in other fields f. For planning and budgeting purposes

Documents Used In Early Childhood Institution.

  1. Admission Register
  2. Attendance Register
  3. The logbook
  4. Syllabus/Curriculum
  5. Continuous Assessment Book
  6. Security
  7. Safety Measures
  8. Health Record
  9. Playground Equipment
  10. Cash Book

Admission Register: As its name is, the register shows the list of students admitted into the school on yearly basis and records those that exit from the school from time to time with reasons for doing so. The register indicates the name, age, address of each student enrolled each year and the date of the enrolment. Each student is given an admission number just as matriculation number in the tertiary institution though this is not as pronounced as the matriculation number in the secondary school. This record is kept by the principal of the school. It serves so many useful purposes such as authenticating the claim of any student of that school, tracing the progress of any student of the school, giving some personal details about the students, their parents and guardians etc.

Attendance Register: This often qualifies or modifies by ‘daily’ to read Daily Attendance Register. This register is kept for each arm of classes within the school. It contains the names of students arranged in alphabetical order of surnames. Usually, boys’ names are firstly arranged before the girls. The names of the female students are usually written with red ink. This register shows the daily attendance of each student in school. This record is kept and marked by the class/form teacher. It is marked twice a day; in the morning and in the afternoon the total weekly attendance of each pupil and of the whole class is made on Friday after which the record is passed to the principal or his designated vice for checking and signing. The teacher must sight every student he marks ‘present’. On no account should he (the teacher) marks a student he has not sighted as ‘present’ in the class or school. This record is very helpful in discovering whether any student is in school or not on any particular date and time. It can also help in identifying sick students, truants, absentees and those students that attend school regularly.

The Log Book: This is a daily record of significant happenings and events in the life of a school. Events that are recorded in the log book include resumption and vacation for the term, sports and founder’s day’s activities, school excursions, changes of staff, examinations, names of important visitors and purpose(s) of visiting, PTA meetings, school routine inspection, etc. This book gives a summary of the historical development of the school. The record is absolutely kept and handled by the principal and it is out of bounds to other teachers. The book is at times referred to as “black book” and it is always kept under lock and key.

Syllabus/Curriculum: Each school must have the approved syllabus/curriculum which contains topics to be treated for each subject, for each class and for each year. This is very important so as to help the teacher the accomplish the aim of Pre-Primary Education as stated in the National Policy on Education.

Continuous Assessment Book: It contains comprehensive information about each student’s performance and progress in academics, sports, social activities, etc in the school. The new education policy emphasizes on the up-to-date keeping of pupil’s continuous assessment which is used for very many purposes


Documentation is very important in all educational sector especially the Early Childhood Education. With these documents in place there us an assurance of a well-organized educational system.

Leave A Reply

Your email address will not be published.